PTC Minutes
October 15, 2008 HPFS PTC Meeting Agenda
Attendees: Jenn Bensink, Heather Belk, Megan Royle, Kelly Kinard, Laura Cullen, Patty Wiggins, Debbie Ford, Linda Bidell, Liz Nowell, Amber Richard, Julie Smith
Treasurer’s Report – Liz Nowell, Julie Smith
Update on monies raised from latest fundraisers
Event/Fundraiser Reports
Cookie Dough – Julie Smith
Dates for Order Taking, delivery date (need volunteers to sort and package orders), questions on why brownies aren’t included this year.
November Book Fair – Linda Bedell – We decided not to do the wreaths this year. We will do a story hour for the pre-schoolers to kick off the bookfair on 11/19 at 12:00. Parents are to bring a bag lunch for the kids.
Cocoa, Caroling and Card Making – We will not do this event. Instead we will have Santa come to the LS/PS during school hours. Jenn will coordinate with Santa and Mr. Girardi to set a date.
Auction – Lisa Wheatley
Auction is scheduled for Feb. 28. The theme of the auction is “Making Our Goal…Crossing the Finish Line”. Megan will check with the school to see if we can coordinate all the kids together for a photo in front of the Kingry Center for the cover of the auction book. Laura will work on 100% participation from the classes for the auction.
Ongoing activities
Teacher Appreciation – Kim Kinnett
We will do this again this year although we will call it STAFF Appreciation to include all.
New Business
We will have an evening PTC Meeting on November 18 at 6:00. We will ask for people to bring appetizers and refreshments to share and a monogram give-a-way to boost attendance. Drinks will be provided.
September 17, 2008 HPFS PTC Meeting Agenda
Welcome – Jenn Bensink
Called to Order at 9:00 a.m. by Jenn Bensink
Attended by: Jenn Bensink, Megan Royle, Gail Lambeth, Sarah Lytle, Kelly Kinard, Reta Ostler, Julie Smith, Liz Nowell, Linda Bedell, David Girardi
Introductions
Overview of goals for the year
A question of financial aid was directed to David, Head of School who explained the guidelines are written out in the handbooks. Applications for financial aid are due in January for the following school year. Please see the Parent Handbook for further information on financial aide for each grade level. David also reminded us that one of the best ways to recruit new families is by word of mouth.
Fundraisers See below for specific information
Socials See below for specific information
Treasurer’s Report – Liz Nowell, Julie Smith
Expectations for Committee Chairs as to budgets An Event Planner for Fundraising/Fellowship/Service form was handed out. Also, Liz and Julie provided a written treasurer’s report. See attached for details. We need to consider Willie's salary when we are costing out events.
Event/Fundraiser Reports
Book Fair – Linda Bedell or Jenn Bensink
What the $$ earned is spent on. May visit library after meeting to see the new books. Volunteer slots that need to be filled.
“Dinner and a Movie” – Katie Webb
Jenn spoke about chaperone and people needed to man the popcorn machine. Kelly Kinard, Heather Belk, Jenn Bensink, Don Bensink have agreed to chaperone. Others will be recruited at the event.
Cookie Dough – Julie Smith
Dates for Order Taking, delivery date (need volunteers to sort and package orders)
Cookie Dough sales will also include 3 types of cheese cakes. Sale will be held 10/6-10/17. Delivery will be on November 21. Kelly Kinard, Laura Allen and Megan Royle volunteered to help with delivery. A need for a deep freezer was expressed. Julie will look into if we can have one running in the trailer. We may be able to have one donated rather than purchasing one.
Trunk or Treat/Chili Cook-Off – Shannon Belaj would like a co-chair
Have one parent Marlin Foster who’s volunteered for a trunk. Need volunteers to have trunks and volunteers to make chili. Kelly Kinard will make a chili. Megan Royle will have a trunk. Trunk or Treat... Do we need a rain date? Do we need to reserve Ragan Hall? Need to put this info into the Meeting Newsletter. Deadline Tuesday, Sept. 23. Jenn will handle.
November Book Fair
Will need volunteers and a chairperson to run an event during the book fair. $$ spent on the same thing as first one. David Girardi asked that we coordinate with the school on this event to include a “Hanging of the Greens” in the Kingrey Center. Also a Wreath Auction was discussed.
Cocoa, Caroling and Card Making Reta Ostler was going to chair this event, but other commitments are going to conflict with chairing this event. We need someone new to chair this event. Reta already looked into hiring Santa for the event, details can be obtained from Jenn Bensink.
Middle School function (dance, or activity) in the spring – Katie Webb volunteered to help with this event. Will eventually need volunteers who will work with the student council to help them set up the activity. Will need chaperones also.
Valentine Lights – Liz Nowell will chair this committee. Ideas are to have lights in the tree, go back to the personal tributes for the lights and we’ll keep the Mason Jar going forward instead of paper luminaries. Something may be incorporated with the Kingrey Center.
Day with Friends – Katie Stoneking and Kim Roberts
This year we would like to include some kind of activity for grandparent’s to do with the kids. Special friends also included.
Spring Flower Sale – need chair and ideas to make this fundraiser work. Inquiries to other groups who do this fundraiser will be made.
Concern over enforcing good behavior from students, even while parents are present.
On-going activities
Teacher Appreciation – Kim Kinnett Kim will meet with David Girardi to get instructions for this event. Laura Allen volunteered.
T-Shirts – Heather Belk
Cook Books – Jenn Bensink
Where can we promote these and sell them??? Heather Belk has taken one box to sell, Jenn Bensink was able to place one box at Shady Ladies on consignment. One box contains 50 cookbooks. We still have 4 boxes of cookbooks on hand.
SCRIP – Scrip has started, but we only have a few participants. We need to talk it up to parents to raise awareness and participation.
VIC Cards – Need to put our VIC number and remind Meeting members to re-link their cards for the school.
Auction – Lisa Wheatley and Regina Fulton will be the co-chairs for the auction. The theme is “Faces of Friends” and will be held on Feb. 28.
Rol-a-Rink/CiCi’s Night – Marcia Nichols arranged for an additional fundraiser after skate night. By going to CiCi’s after each skate night, we are able to get 10% back by mentioning we’re with HPFS.
New Business
Open to new suggestions for socials and/or fundraisers
School Wide Service Project: We will keep this in mind for next year and continue to do service projects by class or PTC event.
Penny Challenge: Liz reminded us of the penny challenge we did last year and expressed that it would be a good project to do again this year. The money that is made from this event will be combined with money raised last year to purchase something so the children will see their money “at work” in the school.
Jane Hughes is organizing an HPFS Brownie Troop.
Q&A
Thank You and Adjourn
Clerk’s Notes: Thank you for those that were able to attend our meeting today. Please feel free to sign up for any events by contacting the appropriate chair or Jenn Bensink at 251-3140. Thank you also to PTC members who put reports together for our meeting.